Basic rules for VAT refunds

VAT-registered companies are able to recover VAT for certain tax deductible expenses with VAT included, such as diesel, motor oil, repairs, exhibition costs, representation, car rental, hotels, taxis and advertising.

Circle K and it`s partners offer ROUTEX customers a range of options for recovering foreign VAT:

  • Immediate VAT refunds and normal VAT refunds with Intrum

    For Circle K ROUTEX customers who choose immediate refunds, Intrum pays VAT refunds into their bank accounts within two weeks of receiving the necessary documentation. If your fuel purchases abroad are significant, you can choose monthly refunds from Intrum. 

    Contact Intrum or its VAT refunds partners in the country where you are established:

    Contact details of Intrum offices and partners in VAT refunds matters when transport company is established in:

    Head office in Finland:
    Intrum Oy
    Hitsaajankatu 20
    00810 HELSINKI
    Tel: +358 9 2291 1700
    Intrum Estonia AS
    Rotermanni 8
    EE-10111 TALLINN
    Ms Pire-Mari Leeduks
    Tel: +372 60 60 990
    Intrum Lietuva UAB
    Spaudos 8
    LT-05132 VILNIUS
    Tel: +370 52 045 602
    Intrum Latvia SIA
    Duntes 3
    LV-1013 RIGA
    Tel: +371 67 358 306
    Intrum Sp. z o.o.
    Domaniewska 48
    PL-02672 WARSAW
    Mr. Paweł Andrzejewski
    Tel: +48 502 188 304


  • Net invoicing for Circle K Norway customers (VAT refunds system for Norwegian companies only)

    With a net invoicing agreement, the foreign VAT is deducted from your Circle K invoice. That means you can buy diesel and more in most countries in Europe without paying VAT. You improve your liquidity, avoid loss of interest (while waiting for the VAT refunds) and save administration costs. If you don’t reach the limit for VAT refunds, Circle K will invoice the VAT. Net invoicing agreements are available for both Circle K Truck and Circle K EUROPE card customers.

    To register for net invoicing or for more information, please call on phone: +47 22 96 20 00 (ask for the invoicing department).

  • Claim your own VAT refunds with the help of is a VAT refunds website offering all the information Circle K EUROPE card customers need to claim their own VAT refunds. Access is free for any Circle K customer registered with the site - just “Sign up”. also offers translation and VAT refunds consultancy services.